Data Protection, Privacy & Cookies Policy
Thank you for trusting CMDance Academy with some information about you and/or your child(ren). We would like to assure you that we take that trust seriously and we want you to know how we use your information and why.
Who is holding your information?
The information you have given to us is kept by the Principal/Owner of the school and administration manager, with relevant information (such as names, date of birth, emergency contact numbers and medical issues) also accessible to the class teachers. We do not permit copying or sharing by our staff and actively monitor for any potential breaches.
Where do we get data from?
We only hold data provided to us by you. Initial information is collected on the enrolment form that you complete before trialling any classes. We may also collect data that is emailed to us by you via our website. We only keep data that is necessary to run the dance school in an efficient manner.
What information is being collected?
If you have sent me a web contact form submission or an enrolment form asking me about my services, I will be collecting and keeping your name/email/telephone number and the relevant information required, child’s name, date of birth, allergies, class preference.
Why is it being collected?
I need to retain some of your data to enable me to understand needs and provide a better service. I need to be able to contact you regarding classes, shows, events etc., to answer any questions you may have, and to retain internal records. We may periodically send promotional emails about new products or other information which we think you may find interesting using the email address which you have provided.
Where is your data stored?
You/your child(ren’s) data is transferred onto our password protected, main database, which is not connected to the Internet and only accessible by the administration manager. Our mainstream suppliers have appropriate security standards. These include Facebook, Twitter. On site your data is stored in a locked briefcase, off site data is stored in a locked cabinet.
Do we share or sell your data?
We never share or sell data we hold.
Your information is held in the strictest confidence. Our staff are aware that confidentiality is paramount and any sharing/selling of data is a breach of data regulations. To take part in exams, performances or theatre performances we will usually be asked to send personal data to the organising body. For theatre performance this is also for Fire Safety regulations. We will ask for your consent to share the data when entering your child(ren). It is your responsibility to ensure that we hold the correct details for you/your child(ren) and keep us updated of any changes to contact information or health details. We reserve the right to share information only if we suspect a safeguarding issue (child protection policy).
How long do we retain your data?
We will keep and update records for as long as your child(ren) attends CMDance Academy. Once your child(ren) leave all appropriate relevant information will be destroyed and the student/s removed from the database.
What will be the effect of this on the individual concerned?
I hope the effect will be positive and allow us to keep in regular contact during our working relationship.
Security
We are committed to ensuring that your information is secure. In order to prevent unauthorised access or disclosure, we have put in place suitable physical, electronic and managerial procedures to safeguard and secure the information we collect online.
How we use cookies
A cookie is a small file which asks permission to be placed on your computer's hard drive. Once you agree, the file is added and the cookie helps analyse web traffic or lets you know when you visit a particular site. Cookies allow web applications to respond to you as an individual. The web application can tailor its operations to your needs, likes and dislikes by gathering and remembering information about your preferences.
We use traffic log cookies to identify which pages are being used. This helps us analyse data about web page traffic and improve our website in order to tailor it to customer needs. We only use this information for statistical analysis purposes and then the data is removed from the system.
Overall, cookies help us provide you with a better website, by enabling us to monitor which pages you find useful and which you do not. A cookie in no way gives us access to your computer or any information about you, other than the data you choose to share with us.
You can choose to accept or decline cookies. Most web browsers automatically accept cookies, but you can usually modify your browser setting to decline cookies if you prefer. This may prevent you from taking full advantage of the website.
WIX (our website provider) uses the below cookies
Session (Transient) cookies: these cookies are erased when you close your browser, and do not collect information from your computer. They typically store information in the form of a session identification that does not personally identify the user.
Persistent (Permanent/Stored) cookies: these cookies are stored on your hard drive until they expire (i.e based on a set expiration date) or until you delete them. These cookies are used to collect identifying information about the user, such as Web surfing behaviour or user preferences for a specific site.
CMD Blog
If you sign up for our blog you will receive notifications on new posts, comments. We, and other member will be able to see the info you share on your profile page.
Links to other websites
Our website may contain links to other websites of interest. However, once you have used these links to leave our site, you should note that we do not have any control over any other websites. We cannot therefore be responsible for the protection and privacy of any information which you provide whilst visiting such sites and such sites are not governed by this privacy statement. You should exercise caution and look at the privacy statement applicable to the website in question.
Want to see what we hold on you?
Under the new regulations you have the right to know what information we hold on you/your child(ren). Simply send your request by email to carol.mclean.dancing@hotmail.co.uk the data we hold for you will then be shared with you.
Do you have a complaint?
If you have a complaint about the way we are handling your information or how we have responded to a request for information or data removal, please let us know. If we find we are unable to reach an agreement, please feel free to contact the Information Commissioner.
The nominated members of staff at CMDance Academy to deal with Data Protection (GDPR) from now until the next review are:
Carol McLean – Principal - Maureen McLean – Administration Manager
This policy was last reviewed on 19.08.2023